It is time to rant about email again. Yes, I know that email is the greatest thing of the Internet. It has become the “killer app” that has truly driven corporate America to provide computers to all of its white collar work force. More than Word or Excel, email has become essential to today’s workforce. For this reason, we need to chastise those that screw it up.
EMAIL IS ESSENTIAL SO DON’T SPEND TIME TRYING TO MAKE IT PRETTY!
Putting tables and graphs in an email is bad. You should use the rule of thumb that the reader is going to look at it in a pure text view (like on a phone). Don’t use bullets – use dashes instead or an asterisk (*) instead.
If you must have a highly formatted document, put it into an attachment also so that it can be viewed with another program with the formatting. I suggest you simply save the email as HTML to your desktop before you send it and that attach that resulting file. This allows the reader to open the document in a browser to see the formatting.
More on this topic later!
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